本會會章 Our Constitution

香 港 食 品 衛 生 管 理 人 員 協 會 HONG KONG FOOD HYGIENE ADMINISTRATORS ASSOCIATION

CONSTITUTION

1. Name The name of the Association shall be “HONG KONG FOOD HYGIENE ADMINISTRATORS ASSOCIATION”, registered under the Society Ordinance of HKSAR Government.

2. Address The registered address of the Association shall be 11 Shek Pai Tau Road, Tower 3, 31/F., Flat F, Tuen Mun, N.T. The correspondence address of the Association shall be No.10, 9/F., Kowloon Bay Industrial Centre, 15 Wang Hoi Road, Kowloon Bay, Kowloon, Hong Kong.

3. Objectives 3.1 To provide a body representative of Hong Kong Food Hygiene Administrators. 3.2 To improve Hong Kong food hygiene standard. 3.3 To co-ordinate and share working experience with members. 3.4 To organise training programmes, seminars and other activities related to food hygiene in upgrading the professional status of the Hong Kong Food Hygiene Administrators. 3.5 To act as a liaison body between Hong Kong Food Hygiene Administrators and Government departments and other organisations.

4. Membership 4.1 Membership is classified into 2 categories: (i) Individual Member – Hygiene Managers with recognised qualifications and experience are eligible to apply as Individual Members. An Individual Member has the right to vote. (ii)Associate Member –Any person who is not a Hygiene Manager but possesses other food hygiene training or working experience in food related fields is eligible to apply as an Associate Member. An Associate Member shall have the same benefits as an Individual Member but shall have no voting right. (iii)Student Member – Student who is studying food related courses at a registered institute is eligible to apply as a Student Member but shall have no voting right. 4.2 In applying for membership, the applicant shall submit a completed application form. The applicant is accepted to be a member subject to the decision of the Assessment Board, with endorsement from the Executive Committee and upon payment of the requisite fees. 4.3 In case of misconduct of members, a disciplinary committee will be formed to decide on the cancellation of membership. Executive Committee decision is required in the case.

5. Subscription Members shall pay an annual subscription at an amount to be decided by the Executive Committee. (Please see appendix item a)

6. General Meeting 6.1 An Annual General Meeting shall be held each year at which the Chairman shall present an annual report of the Association’s work and the Treasurer shall submit a financial report of the past year. Executive Committee members shall be elected at the Annual General Meeting every alternate year. (Please refer to appendix item b) 6.2 The Quorum for any General Meeting shall consist of not less than 10% of the total number of members. Should there be an insufficient quorum the meeting shall be reconvened within 2 weeks. At the reconvened meeting any number of members present shall form a quorum. 6.3 Either upon a decision of the Executive Committee or upon a written request signed by not less than 10% of the members of the Association, the Chairman shall call an Extraordinary General Meeting within one month of the date of the written request. 6.4 Notice of all General Meeting shall be given and the agenda circulated among members at least 14 days before the meeting. 6.5 At a General Meeting of the Association, the Chair shall be taken by the Chairman or, in his absence, the Vice-Chairman or a member of the Executive Committee chosen by the members of the Executive committee present. If no member of the Executive Committee is present, the members shall elect one of their own members as Chairman of the meeting. 6.6 At all General Meetings, motions shall be carried by the approval of a simple majority of the members present. In case of even number of balance, the Chairman has the right for casting vote. 6.7 Any changes in the Constitution shall be voted at General Meeting and must be approved by at least 10% of the members present.

7. Executive Committee 7.1 The Executive Committee shall be made up in the manner as follows:- a) One member from the representatives of food wholesales and retailing field. b) One member from the representatives of food management field. c) One member from the representatives of food science or technologies field. d) One member from the representatives of supporting organisation, The Hong Kong Food Council e) One member from the representatives of supporting organisation, SCOPE, City University of Hong Kong. f) One member from the representatives of food production industry. g) Two members from the representatives of food caterers. h) One member from the representatives of other food related field. The exact definition of the food related field will be decided by the Executive Committee. 7.2 The Executive Committee shall elect among their members a Chairman, two Vice-Chairmen, a Treasurer, a Secretary for a term of 2 years. No person can occupy the same official position for more than 2 consecutive terms. 7.3 Any vacancy or vacancies on the Executive Committee shall be filled at the discretion of the Executive Committee from among the members of the Association. When the vacancies exceed 3 in one year, the fourth and all subsequent vacancies shall be filled by a General election at an Extraordinary General Meeting to be convened for this purpose. 7.4 The Quorum for any Executive Committee Meeting shall consist of not less than 1/2 of the total number of members. Should there be an insufficient quorum the meeting shall be reconvened within 2 weeks. At the reconvened meeting any number of members present shall form a quorum. The Chairman shall have one vote only. In case of equal number of balance, the voting is void and the matter will be rediscussed. 7.5 The Executive Committee shall meet at least 4 times a year. 7.6 The Executive Committee shall be empowered to make regulations for the conduct of business of their own meetings subject to the constitution of the Association. 7.7 The Official Spokeman of the Association shall be the Chairman or a member of the Executive Committee duly authorized by the Chairman, and no other member shall be authorized to present the views of the Association to Government or the public. Any official view of the Spokeman must have the prior approval of the Executive Committee.

8. Use of Funds Funds of the Association shall be used to meet its current expenditure or to organise activities as decided by the General or Extraordinary General Meeting.

9. Liability In case the Association shall be involved in any debts or liabilities, it shall be for the Committee Members of the term in which the debts or liabilities are incurred to meet such debts or liabilities.

10. Dissolution In case the Association should dissolve, the decision shall be made by the General or Extraordinary General Meeting and assented to by over 10% of all the members. Any remaining assets of the Association upon its dissolution shall, where possible, be returned to the donors proportionately according to their donations. In the event that donors cannot be identified or traced, or they refuse to accept a refund within a time to be specified at the General Meeting of Dissolution, all such funds shall be donated to recognised charitable organisations.

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Appendix From Executive Committee decision on 12.2.2001 a) Subscription fee is HK$150 per annum w.e.f. 1.4.2001 – 31.3.2002 financial year. For members registered after October every year, only half of the annual subscription fee is payable. b) Student Member can enjoy a free membership for the first year join. c) Fiscal year commences from April to March inclusive annually.

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This constitution was unanimously amended at an Annual General Meeting of the Council held on 2 December 2002 at